Congress

	Applying for a National or International Conference Supporting and offering advice on applying to a conference including financing concept
	Venue Assessing needs, searching for and reserving a suitable venue under consideration of infrastructure, transport connection and competing events
	Concept Advising the organizer on legal and tax issues, optimizing the structure of the program, creating detailed time and organizational schedules
	Financing/Budgeting Determining and monitoring the budget, planning and handling sales tax and income tax, helping find sponsors and handling accordant contracts, fiduciary income / expenditure management, final invoice
	Advertising/Marketing Creating an event website, PR, promotion at preceding events, creating and printing programs, management of the address database, mailings, advertising in trade magazines, listing in congress calendars
	Hotel Reservation Reserving the necessary number of hotel rooms near the venue, negotiating contracts, managing the number of rooms under consideration of the cancellation deadline, managing all booking transactions including confirmation and changes, billing
	Participant Management Registering the participants with professional event software, registration via mail, fax or online, collecting fees, sending out relevant confirmations and invoices, correspondence with participants, preparing the personal participant’s documents
	Speaker Handling Registration of the speakers including coordination of technical requirements, travel management, VIP transfers and reimbursement of travel expenses
	Abstract Handling Designing the application form (on paper and digitally) collecting and managing the abstracts (also online), creating an abstract volume (book, CD-ROM or DVD including ISBN registration)
	Logistics Inviting offers, negotiating contracts, coordination and settlement of all necessary services (catering, transfers, translators, technology, etc.)
	Social Program Concepts for and organization of technical visits, sightseeing, city tours, receptions, galas, speakers’ dinners, evening events, congress parties, etc.
	Personnel Placement On site staff planning, hostess service, briefing/training
	On Site Management Arrangement of a completely equipped conference office, technical support, coordination of all suppliers, supporting participants and speakers, handling of new registrations including collection of fees, decoration, signposting and transfers