Process

Any event is a "temporary business" and the role played by MEEM is to manage, on behalf of the client - or "entrepreneur" - to ensure the ultimate success of the event. Our role is similar to that of an architect when it comes to building houses. In other words, after a detailed briefing with the client about goals, target groups, content and form of the event, we develop a concept according to client's wishes. On this we base our assignment of responsibilities and implementation of the concept.

Every event is run by a project manager, who is responsible for every phase of the event. This way we can guarantee our clients one central contact person, who plans, coordinates and follows through all activities according to the basic formal and budgetary conditions. Naturally, the organizational steps depend on the type of event, as well as individual needs.

There are four phases of organization that may include the following tasks:

During the planning phase, the location and date are determined. After you have met the entire organization team, a time line is created and tasks and responsibilities are divided up. The budget is determined, the financing is arranged and legal and tax matters are clarified.

Preparation is the most extensive phase and includes all tasks of event planning - from acquiring participants and printing materials to event technology and taste-testing with the caterer. The necessary offers from third parties, such as service, hotels, technology, printers, decorators, travel agencies, etc. are received and discussed. The various tasks are then assigned to the appropriate partner. The cost-benefit ratio, experience and reliability are the deciding factors here.

The realization of the event takes place according to a detailed plan, which includes all the information and procedures of the event. Basically it functions as the "script" for all people involved as organizational staff. We take on the organizational management for the entire process of the event, arrange conference offices, information counter and office and take care of participants, speakers, exhibitors, artists, etc.

During the final end process we gather the entire event's statistics and lists check the invoices from all service providers and create a final financial report.

Having a successful event means achieving all of the organizer’s goals. It is our task to secure the basic conditions for this success through unobstructed organization that takes place in the background.